Constitution

TONGHAM NETBALL CLUB - CONSTITUTION

1. TITLE: The Club shall be called the Tongham Netball Club and will be affiliated to the All England Netball Association.

2. AIM: The aim of the Club shall be to promote high standards and encourage further growth of the game of netball.

3. MEMBERSHIP: This shall be by written application, and should consist of officers and members of the Club.

A member of Tongham Netball Club shall nominate Tongham as their first claim club.

No registered player shall play for any other club on the same day that they are required to play in a Club fixture.

There shall be a minimum age limit of 14 years.

All members will be subject to the regulations of the constitution, and by joining the Club will be deemed to accept these regulations and codes of conduct that the Club has adopted.

4. OFFICERS OF THE CLUB: The voting officers of the Club will be:

- Chairman

- Vice-Chairman

- Secretary

- Treasurer

- Publicity Officer

- Social Secretary

- Selectors

A simple majority vote shall be required to pass a resolution. The Chairman shall have a casting vote in the case of an equality of votes.

5. COMMITTEE: The Club will be managed through the committee, consisting of the following members, elected at the AGM: Chairman, Vice Chairman, Secretary, Treasurer, Publicity Officer, Social Secretary, Selectors, H&S Administrator, Umpiring Co-ordinator and the following non-elected members: Team Captains or their representatives.

A quorum shall be four members. The Committee shall have the power to co-opt such members as they deem necessary to appoint.

The Committee shall have the right to form sub committees.

The Committee will adopt the All England Netball Association's 'Duty of Care' guidelines.

6. MEETINGS: a. The AGM of the Club shall be held once every calendar year on a date fixed by the Committee. Notice shall be sent to every member not less than 28 days prior to the date of the meeting. Exclusive of the Committee and Officers, any member is entitled to attend the AGM and has the power to vote. A quorum shall be one quarter of the voting members.

b. An Extraordinary General Meeting shall be convened at any time upon receiving a requisition in writing from two or more members. Each requisition shall state the purpose for which such meeting is required, and shall set out any resolution to which it is desired to propose thereat.

The meeting shall be held within 28 days of receipt of the requisition by the Secretary. Fourteen days notice of the meeting and of all resolutions to be proposed thereat shall be given to every member. No business shall be transacted at such meeting other than that specified in the notice.

c. Committee meetings shall be held every six weeks. They are open to any member of the Club.

7. MEMBERSHIP FEES: Membership fees shall be reviewed at the AGM. Annual subscriptions shall be payable immediately following the AGM and in any event, the first half of the annual subscriptions must be paid at trials, and the balance before the first winter league games are played. Until annual subscriptions are paid, you are not deemed to be a member of the Club.

Annual subscription fees are non-refundable.

Match fees, training fees and car expenses shall be reviewed at the AGM and set thereat. Match fees will be paid at each match.

Training fees shall be payable every week.

Fees can be adjusted as deemed necessary by the Committee.

8. TEAM SELECTION: a. A selection committee of three shall be elected at the AGM. Where the Club has a coach, the coach should be one of the three selection committee members.

b. The selection committee's decision with regard to the team selections will be final.

c. Any team changes shall be made by the selection committee who will discuss this with the relevant captains.

d. When players are unavailable, the decision as to who should move up or down should not rest with the captain, but with the members of the selection committee. The relevant captain's opinion will be sought. First consideration will be to pull up from the team below whenever practical, taking into account all other variables. Whenever possible, players from alternative teams should only be played in the absence of any players from the current team being available, if positions allow.

e. Where players continue to attend less than 70 per cent of training sessions, a verbal warning will be given by members of the selection committee. The Committee will consider personal circumstances on their merit.

f. Squads may be reviewed after three games, and half-way through the season.

9. FIXTURES: As soon as fixtures are known, a Club fixture list shall be drawn up along with a nominated umpire. If an umpire is unable to umpire a game it is the team's responsibility to find a replacement umpire.

10. FINANCE: All Club monies will be banked in an account held in the name of the Club.

The Club Treasurer will be responsible for the finances of the Club.

The financial year of the Club will end on 30th April.

The Treasurer will present at the AGM an audited statement of annual accounts.

Any cheques drawn against Club funds should hold signatures of the Treasurer plus one other officer.

11. DISCIPLINE & APPEALS:

All complaints regarding the behaviour of members should be submitted in writing to the Officers of the Club. The Officers of the Club will meet to hear complaints within 14 days of a complaint being lodged.

The Officers of the Club have the power to take appropriate disciplinary action including termination of membership.

The outcome of the disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made, within 14 days of the hearing.

If the complaint is upheld, the member can appeal in writing to the Officers of the Club within 14 days, and the All England Netball Association if deemed necessary.

12. DISSOLUTION: A resolution to dissolve the Club can only be passed at an AGM or EGM through the majority vote of membership.

In the event of dissolution, any assets of the Club that remain will be passed to similar organisations or the All England Netball Association.

13. AMENDMENTS TO CONSTITUTION:

No alteration or addition to the Constitution shall be made except at a General Meeting and when three quarters of the votes cast are in favour.

AMENDED AT PARAGRAPHS 4 & 5 AT THE AGM ON MAY 11, 2005